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Privacy Policy

Last updated: October 11, 2025

1. Information We Use

Ashley Calendar AI uses the following information to provide our intelligent calendar management services:

• Calendar Data: Your calendar events, meeting details, availability, and scheduling preferences
• Email Data: Email content related to meeting requests and calendar coordination
• Account Information: Your Google account details, email address, and authentication tokens
• Usage Data: How you interact with Ashley, preferences learned over time, and service usage patterns
• Executive Goals: Professional goals and priorities you set to help Ashley optimize your schedule

2. How We Use Your Information

We use your information exclusively to provide and improve Ashley's calendar management services:

• Automatically process meeting requests and schedule appointments
• Optimize your calendar based on your preferences and goals
• Protect your focus time and manage scheduling conflicts
• Learn your preferences to provide better assistance over time
• Provide calendar-goal alignment analysis and insights

3. Data Security

We implement industry-standard security measures to protect your data:

• All data transmission is encrypted using HTTPS/TLS
• OAuth 2.0 authentication with Google for secure access
• Encrypted storage of sensitive information
• Regular security audits and updates
• Access controls and authentication for all system components

4. Data Sharing

We do not sell, rent, or share your personal information with third parties, except:

• With your explicit consent
• To comply with legal obligations
• To protect our rights and prevent fraud
• With service providers who assist in delivering our services (under strict confidentiality agreements)

5. Third-Party Services

Ashley integrates with the following third-party services:

• Google Calendar & Gmail: For calendar and email access (governed by Google's Privacy Policy)
• MongoDB Atlas: For secure data storage
• Microsoft Azure: For cloud hosting and infrastructure

6. Data Retention

We retain your data only as long as necessary to provide our services:

• Calendar and email data: Retained while your account is active
• Preference data: Retained to improve service quality
• You can request data deletion at any time

7. Your Rights

You have the right to:

• Access your personal data
• Correct inaccurate information
• Delete your account and associated data
• Export your data
• Opt-out of data processing

8. Cookies and Tracking

We use essential cookies for:

• Authentication and session management
• Remembering your preferences
• Ensuring security of our services

9. Children's Privacy

Ashley Calendar AI is not intended for use by children under 13. We do not knowingly collect personal information from children under 13.

10. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.